Data Protection & Compliance Framework
Executive Summary
At MED Ai Solutions, we understand that the security and privacy of healthcare data are paramount. Our commitment to maintaining the highest standards of data protection is reflected in our comprehensive compliance framework, built on AWS’s enterprise-grade infrastructure and aligned with GDPR, HIPAA, and UK healthcare data protection requirements.
Regulatory Compliance
HIPAA Compliance
- Business Associate Agreement (BAA): We maintain BAAs with AWS and all relevant third-party services
- Technical Safeguards: Implementation of all required security measures including:
- Unique user identification
- Emergency access procedures
- Automatic logoff systems
- Encryption and decryption
- Audit controls and activity logs
- Physical Safeguards: Leveraging AWS’s certified data centres with:
- Facility access controls
- Workstation security
- Device and media controls
GDPR Compliance
- Data Protection by Design: Privacy-first architecture incorporating:
- Data minimization principles
- Purpose limitation controls
- Storage limitation measures
- Data subject rights management
- International Data Transfers: Compliant with EU data transfer requirements through:
- Standard Contractual Clauses (SCCs)
- AWS European data centres when required
- Regular data protection impact assessments
UK Data Protection
- Adherence to UK GDPR and Data Protection Act 2018
- NHS Digital Data Security and Protection Toolkit compliance
- Regular ICO registration and updates
Security Architecture
Infrastructure Security
- AWS Security Features:
- Virtual Private Cloud (VPC) implementation
- Network isolation and segmentation
- Multi-factor authentication (MFA)
- Regular security patches and updates
- DDoS protection
- Web Application Firewall (WAF)
Data Protection
- Encryption:
- Data encrypted at rest using AES-256
- TLS 1.3 for data in transit
- Key management through AWS KMS
- Regular key rotation
Access Control
- Identity and Access Management:
- Role-based access control (RBAC)
- Principle of least privilege
- Regular access reviews
- Detailed audit logging
- Automated suspicious activity detection
Continuous Compliance
Regular Assessments
- Annual third-party security audits
- Quarterly internal compliance reviews
- Continuous automated compliance monitoring
- Regular penetration testing
Staff Training
- Mandatory security awareness training
- Regular HIPAA compliance updates
- GDPR specific training
- Incident response drills
Incident Response
Response Protocol
- 24/7 security monitoring
- Documented incident response procedures
- Breach notification protocols
- Regular incident response testing
- Dedicated security response team
Data Management
Data Lifecycle
- Structured data collection processes
- Clear data retention policies
- Secure data disposal procedures
- Regular data accuracy reviews
Patient Rights
- Transparent data processing information
- Easy-to-use subject access request system
- Right to erasure protocols
- Data portability support
AWS Infrastructure Benefits
Geographic Redundancy
- Multiple availability zones
- Cross-region backup capabilities
- Disaster recovery planning
Certification Compliance
- ISO 27001
- SOC 2 Type II
- NHS Data Security and Protection Toolkit
- Cyber Essentials Plus
Contact and Support
Data Protection Officer
- Dedicated DPO service
- Regular compliance updates
- Direct communication channel
- Prompt query response
Commitment to Excellence
Our commitment to data protection goes beyond mere compliance. We continuously monitor the evolving regulatory landscape and implement proactive measures to maintain the highest standards of security and privacy in healthcare AI solutions.
For detailed technical specifications or compliance documentation, please contact our Data Protection team at [Contact Information].
This document is regularly updated to reflect the latest regulatory requirements and security measures. Last updated: 18.11.24
